Which statement about using a memo for record (MR) is correct?

Which statement about using a memo for record (MR) is correct?

• A. It is used to establish policy.
• B. It is used for external reporting.
• C. It is used to document personal opinions.
• D. It is used as an in-house document to record information such as phone calls or meeting results.

Answer: (D)

A memo for record is an in-house written note that memorializes information you want to keep for future reference. It captures what happened in a phone call, meeting, or other event, including key facts, dates, participants, decisions, and any required follow-up actions. This makes it ideal for internal documentation and accountability, providing a stable, factual reference to prevent miscommunication and to support continuity of operations. It isn’t used to establish policy—that role belongs to official directives or policy memos. It isn’t for external reporting, which involves sending formal documents to outside entities. It isn’t for recording personal opinions, since the record should reflect objective information about what occurred and what was decided.

A memo for record is an in-house written note that memorializes information you want to keep for future reference. It captures what happened in a phone call, meeting, or other event, including key facts, dates, participants, decisions, and any required follow-up actions. This makes it ideal for internal documentation and accountability, providing a stable, factual reference to prevent miscommunication and to support continuity of operations. It isn’t used to establish policy—that role belongs to official directives or policy memos. It isn’t for external reporting, which involves sending formal documents to outside entities. It isn’t for recording personal opinions, since the record should reflect objective information about what occurred and what was decided.